IF YOU HAVE EQUIPMENT/SERVICES SOLICITED DURING THE 2023/2024 VIPR SEASON, YOU MAY BE ABLE TO SUBMIT A BID FOR THE 2025 SEASON
This information is for: Companies with equipment and/or services being sought by the USFS in support of the 2025 fire season. If your company is not yet registered in the VIPR system, you may begin here. An active and current SAM registration is required: https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d
2025 ONBOARDING SOLICITATIONS ARE EXPECTED TO BE POSTED NEXT WEEK ON SAM.GOV: JANUARY 20-24, 2025
2025 NEW SOLICITATIONS ARE EXPECTED TO BE POSTED IN FEBRUARY, ON SAM.GOV
Onboarding is not a new procurement and operates differently than a new solicitation. Onboarding is a result of the provisions established in the original solicitation and is issued as a solicitation amendment to the original solicitation.
The terms and conditions of the original solicitation require that ‘The award decision under the open season solicitation is based upon the same evaluation factors/sub-factors as the original solicitation.’ Additionally, the terms and conditions of the original solicitation require that, ‘The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance.’
Accordingly, while the Government will entertain suggestions and Industry input regarding the Onboarding amendment, the Government anticipates very little change to result from this input, especially as it regards any potential changes to the evaluation factors or resulting terms and conditions.
Onboarding will reopen the solicitation and issue an amendment to SAM.gov and allow vendors who do not already have agreements on the solicitation to submit quotes on the reopened solicitation. For vendors with existing agreements on the solicitation, they will receive an Onboarding modification they can use to make changes to their company info, resources, rates, and dispatch center selections, as well as add new resources.
If you do not already have an existing agreement on the solicitation reopened for Onboarding, you can submit a new quote on the reopened solicitation until the solicitation close date. If you submitted a quote the previous year and was not awarded an agreement at that time, you can try again on the reopened solicitation and submit a NEW quote submittal. From the Open Solicitations tab in the vendor application, you will see the reopened Onboarding solicitation and can start the quote process from there.
If you have an existing agreement on the Onboarded solicitation, you cannot submit a new quote response to the Onboarding solicitation, but you will be issued an Onboarding modification and can respond to that modification with any changes you have until the modification response due date. An Onboarding modification is like a Rollover modification in that you can update your company information, resource information, rates, and dispatch center. The Onboarding modification will be in the My Agreements tab in the vendor application.
For more information about the onboarding process, please visit https://www.fs.usda.gov/business/incident/faq.php?tab=tab_d
For more information about VIPR, please visit
https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d